Exciting Updates to Sessions - From Start to Finish

We’re excited to introduce a series of updates that enhance every stage of your session experience, from creating and scheduling to hosting and reviewing. Whether you’re setting up new sessions, engaging with attendees, or sharing recordings afterward, these new improvements make managing your sessions easier and more efficient.

Here's what's new:

• Creating Sessions
• Viewing Sessions in the Schedule
• Improved Session Experience
• Session Archives

Let’s dive in!

Creating Sessions

Streamlined Session Creation

We’ve simplified the process of creating a new session. Previously, users had to enter multiple start and end dates/times, which caused confusion and redundancy. The new, cleaner experience now happens directly in the side panel and only requires a start date, start time, and duration. 

Before

Now

Recurring Sessions

You can now easily set up sessions to repeat, saving time and effort when scheduling recurring events like weekly team meetings, monthly webinars, or annual gatherings.

Highlights

• Choose from daily, weekly, monthly, or annual frequencies.
• Access advanced options (e.g., “every 2 weeks” or “3rd Thursday of the month”).
• End a recurrence on a set date, after a certain number of occurrences, or never.

Groups Sessions for the Whole Community

Groups can now host sessions open to all community members, even those outside the group, helping group leaders reach a wider audience for advocacy, education, and engagement.

Highlights

• Sessions open to all members appear on both the global and group schedules.
• Group-only sessions remain visible only within the group’s meeting schedule. 

• If a user without access tries to join, a lock icon and message will alert them that the session is restricted to group members.

Maximum Attendee Limit

Setting a maximum attendee limit ensures sessions remain focused, engaging, and easy to manage. This is especially helpful for workshops, training sessions, mentorships, or private discussions.

Highlights

• Community sessions can support up to 200 participants.
• Organizers can set a lower limit if desired.  
• The total count includes organizers, presenters, moderators, and attendees.
• Participants who RSVP early (i.e. click to "Attend") reserve their seats in advance.

Copying Sessions

You can now copy an existing session to save time when creating similar events. All session details carry over, allowing you to quickly make edits and publish.

How to copy a session

• Start by navigating to the session you wish to copy.
• Click edit.
• Click on Copy Session from within the ellipsis located within the Basic Information section.

Organizer Role

When you create a session, you are automatically assigned the "Organizer" role. Organizers have the same permissions as presenters and moderators and are automatically added to the attendee list with an “Organizer” label.

Viewing Sessions within the Schedule

Improved List View

The schedule module has been enhanced for clarity and convenience.

Highlights

• Displays current and future sessions by default.
• Keyword search makes finding sessions easy.
• Toggle between Calendar and List view.
• Filter sessions by frequency or custom date range.
• Improvements apply across both global and group-level schedules.

Before

Now

New Calendar View

Launched in July 2025, the new Calendar View provides a clear and visual way to browse sessions.

Highlights

• Up to two sessions display per day in Month View, with a link to view additional ones.
• Easily scroll through past and future sessions with navigation arrows.
• Filter by session frequency for more refined browsing.
• Toggle between Calendar and List views.
• The site remembers your preferred view until you log out.  

New "My Schedule" View

Members can now access all sessions they’ve signed up for in one convenient place - making it easy to plan ahead and never miss an event.

How to enable (as a Site Admin)

• Click on the gear icon.
• Under "Layout" select "Pages".
• Navigate to the page that contains your session schedule. (i.e. the Sessions page)
• Click on the Upcoming Sessions module in the left panel.
• Enable the checkbox to "Display "My Schedule" tab".
• Close the module and "Save Page".

The Session Experience

Enhanced Moderation Tools

New moderation options give organizers, moderators and presenters more control and help maintain a professional, distraction-free environment.

Highlights

• Mute all attendees with a click of a button, or
• Mute individual attendees by clicking on their microphone in the attendee list.
• Remove attendees quickly by using the "Remove User" option within the ellipsis menu.

Improved Screenshare Experience

Screensharing has been redesigned to prioritize clarity and accessibility.

Highlights

• Larger screenshare area with attendee tiles positioned optimally.
• Hover over the shared screen to see who’s presenting.
• Zoom in for a closer look when needed.

Before

Now

Interactive Sidebar

A new session info panel gives everyone quick access to important details and resources during a session.

Highlights:

• Displays session title, time, and description.
• Provides easy access to downloadable resources.
• Allows organizers, moderators, and presenters to upload new resources in real time.

End Meeting for All

Moderators can now end the meeting for all participants with one click - ensuring sessions close securely and efficiently. This feature helps protect private discussions and provides a clear signal that the meeting has concluded, saving everyone time and confusion.

Session Archives

Session Recordings

For sessions that are partially or fully recorded, all related data is available in the Archives tab. The updated design makes it easier to view, manage, and share recordings.

Highlights

• Recording thumbnails display key meeting details.
• See which participants were in attendance for each recording.
• Clearer status indicators for when videos are ready to download.
• Generate share links for posts within your discussions or feed, with an option to allow download permissions.
• Recordings include visuals when there is a shared screen, as well as participant photo/video tiles for those who have their camera and/or microphones on.

Before

Now

Share your recording

You can easily share your recording by embedding the video URL when creating a post. This allows community members to watch and/or download directly within the platform.